Attendance, from first scan to payroll export.
Clocked covers the whole journey: staff clock in on their own phones, you watch the day unfold live, and payroll gets numbers it can trust. Every screenshot below is the real product, running with fictional demo data.
For your staff
Clocking in takes less time than putting on a name badge.
There’s no app to install and no badge to forget. Staff scan the QR code once, confirm who they are, and from then on their phone recognises them instantly. Clock in, clock out, start and end breaks: one tap each.
- Works on any phone with a camera, iPhone or Android
- One-time setup with a personal PIN
- Break tracking built into the same flow
- Clear, friendly errors when something needs a re-scan
Hi Alex 👋
--:--:--
Off the clock
Otterbrook Wildlife Park
Staff entrance
Enter this code on your phone
4821
This code is temporary. It expires quickly
The Professional kiosk
A tablet on the wall that knows who’s really there.
Any tablet becomes a kiosk in two minutes. It shows a live QR code that changes after every scan, and a one-time confirmation code that proves your team member is standing in front of it, not clocking in from the bus.
- Run multiple kiosks: staff entrance, back of house, second gate
- Keeps working through Wi-Fi dropouts
- Greets each person by name as they clock in
- Pairs and revokes from the dashboard, no site visit needed
For managers
The whole site, live, on one screen.
Who’s working, who’s on a break, who hasn’t turned up, updated the second anything changes. When rotas slip, you see it the same morning, not at month end.
Overview
Currently in
- Amara DialloOn break
- Callum ReidWorking
- Daniel OkaforOn break
- Megan HughesWorking
- Oliver TrentWorking
- Priya AnandWorking
Today’s activity
- Amara Diallo started a breakStaff entrance
- Daniel Okafor started a breakStaff entrance
- Oliver Trent clocked inStaff entrance
- Lauren Casey clocked outStaff entrance
- Tomas Novak clocked inStaff entrance
- Megan Hughes clocked inQR sign
Welcome 👋
Sign in to the visitor register
Details go on the visitor register for safety and fire-evacuation purposes, and delete automatically after 90 days.
For visitors & contractors
The visitor book, minus the biro on a string.
Switch on visitor sign-in and the same QR code your staff scan becomes a digital visitor book. Contractors, trades and inspectors tap Visitor Sign In and type their name, company and who they’re visiting, on their own phone, not a shared tablet. No PINs, no codes, no queue at reception.
- One QR sign covers staff and visitors, nothing extra at the gate
- Visitors join the emergency roll call while they're on site
- Regular contractors are remembered: next visit is two taps
- Kept separate from staff attendance, deleted automatically after 90 days
For emergencies
When the fire alarm goes off, you already know.
One button, on your phone or the office screen, opens Emergency Headcount: everyone currently on site, biggest number first. Start the roll call and tick people off as they reach the muster point. Whoever’s left at the top is who you’re looking for.
- Always one tap away, on every dashboard page
- Unaccounted people stay at the top of the list
- Signed-in visitors and contractors are on the list too
- Optional: the kiosk doubles as a live “Who's in?” board (off by default)
Emergency headcount
8on site
4 of 8
accounted for
Powered by Clocked
For payroll
Month end without the shoebox of timesheets.
Daily summaries calculate clock-in and clock-out times, breaks and worked hours for you. Missing clock-outs and manual adjustments are flagged, so the exceptions are obvious and everything else just adds up. Export the lot as CSV and you’re done.
Attendance
Daily summary · last 7 days
| Date | Staff member | Clocked in | Clocked out | Breaks | Worked | Flags |
|---|---|---|---|---|---|---|
| Priya Anand | 08:26 | — | 0:30 | 4:12 | Working | |
| Priya Anand | 08:28 | 17:04 | 0:45 | 7:51 | ||
| Callum Reid | 08:31 | 16:58 | 1:00 | 7:27 | ||
| Sofia Marchetti | 09:02 | 17:31 | 0:30 | 7:59 | ||
| Daniel Okafor | 07:55 | — | 0:45 | 8:20 | Missing clock-out | |
| Megan Hughes | 08:57 | 15:33 | 0:30 | 6:06 | Adjusted | |
| Priya Anand | 08:26 | 17:02 | 0:45 | 7:51 | ||
| Tomas Novak | 08:44 | 17:15 | 1:00 | 7:31 | ||
| Lauren Casey | 09:58 | 18:01 | 0:30 | 7:33 |
Why you can trust the numbers
Designed so the easy way is the honest way.
Codes that can't be photographed and reused
Professional kiosks sign every QR code cryptographically and replace it after each scan. A photo of the screen is stale within seconds, and every code works exactly once per person.
Proof of presence, not just a punch
After scanning, the kiosk shows a one-time confirmation code that staff type into their phone. Completing it means they were standing in front of the tablet, not around the corner.
One phone per person
Each staff member registers one device, protected by a PIN. Registering a new phone signs the old one out, so a shared login can't quietly become two people's clock.
An audit trail you can stand behind
Every attendance record keeps its source: kiosk, QR sign or manual entry. Every manual change is logged with who made it and why. Disputes end with a lookup, not an argument.
Offline never loses an hour
Kiosks keep producing valid codes without a connection, phones retry failed punches automatically, and anything recorded while the kiosk was offline is flagged for review rather than dropped.
Your branding on every screen
Add your logo and colours so the kiosk and clock-in pages feel like part of your venue, a small thing your team notices every single morning.